Oversee all project financial transactions, including deposits, receipts and vouchers for payment disbursements. Develop monthly cash projections of project financial needs for procurement, support of project activities, staff payroll, subcontract/vendor payments, operational expenses, staff travel, and on-hand cash requirements. Analyze and prepare financial and administrative reports as required by Senior Finance and Operations Manager and headquarters. Complete the month-end close process in close coordination with Senior Finance and Operations Manager, including preparation of account reconciliations, journal entries, and variance analyses and submit package to Global Finance at HQ in timely manner. Ensure transactions are properly recorded and reported using appropriate accounting software system and maintain all computerized accounting systems and records. Ensure each payment has the relevant supporting document/s, payment documents are prepared accurately, and processed in timely manner. Review and process payroll and employees' expense/petty cash payments, update new hires and terminations in payroll system. Manage timesheets of all office staff ensuring timely submission, approval, accuracy and filing. Process returns and all other local tax obligations (including payroll tax, pension deduction and all other local statutory taxes) to the appropriate government agencies. Maintain proper documentation for relevant financial transactions including scanning and maintaining a comprehensive and efficient filling system. Track/monitor monthly expenditures against approved budget. Prepare monthly financial expense reports and cash and bank reconciliation statements. Serve as the focal point for project banking matters. Prepare day to day VAT coupon usage report and maintain internal tracking of VAT-related expenses. Support the annual work plan budgeting process and assist the development of proposal budget for new business opportunities. Review budget submitted by program staff for each upcoming activity, ensure accuracy, process for approval, and ensure appropriate advance/payment is made in timely manner. Maintain all financial and accounting files and documents according to USP document management policies and procedures. Assist in the preparation and coordination of the audit process. Receives procurement requests and follows up with vendors to solicit quotes Prepares procurement documentation according to USP policies and procedures and USAID rules and regulations, to include preparation of bid analysis and related vendor selection memo for review and approval .
Master's degree in finance and/or accounting and local equivalent of chartered accountant certification
A minimum 6-8 years progressive professional accounting and/or financial management experience, on a USAID or international donor funded project with a minimum of 4 years' experience in similar role. Experience with computerized accounting package (experience with QuickBooks software preferred) Knowledge of applicable local and national rules and regulations, and policies governing financial and administrative processes Strong computer skills, experience with MS office required; expertise in Excel preferred. Meticulous attention to detail, as well as outstanding critical thinking and problem-solving skills Capacity for independent thinking and excellent analytical skills required. Demonstrated ability to work both independently and as a member of a team, show initiative, solve problems, prioritize and handle multiple tasks simultaneously, meet deadlines, and remain calm under pressure Hard working and attention to detail is essential. Excellent organizational, communication, and interpersonal skills. Self-management (i.e., motivation, dealing with pressure, adaptability) and the ability to project a professional, consistent image of confidence, integrity, honesty and competence. Proven ability to work in a team Fluency in national language and proficiency in written and oral English required. .
As per company policy