Letter TO The Enquiry Officer For Conducting Enquiry And Conveying His Acceptance

LETTER TO THE ENQUIRY OFFICER FOR CONDUCTING ENQUIRY AND CONVEYING HIS ACCEPTANCE

To:

………………………

The Management has issued a charge‐sheet to …………………. (Name, designation and department of the accused) calling for his explanation thereto. The explanation has been found to be unsatisfactory. The Management has decided to hold an enquiry by giving an opportunity to the delinquent employee to defend him/herself.

The Management has decided to appoint you as an Enquiry Officer and we need your formal approval which may kindly be conveyed at your earliest. Please be assured that the management will extend full co‐operation in this context and Mr. / Ms……………. has been appointed as its representative.

Thanking you,

Yours Sincerely,

For & on behalf of the Management

(Authorized Signatory)

CC:  Mr./ Ms.—————————, you are appointed as Management’s Representative to coordinate with the Enquiry Officer.

Note:   After the disciplinary authority decides to order an enquiry, it may hold the same itself or appoint an Enquiry Officer for that purpose in the absence of a provision to the contrary in the in the service or discipline rules concerned. The Enquiry Officer functions only as a delegate of the disciplinary authority, whose conclusions and recommendations may or may not find favor with the disciplinary authority. The prerequisites of a person to be Enquiry Officer may thus be summarized as under:

(1)  The appointment of the Enquiry Officer should be made by an authority competent to take disciplinary action against the employee concerned. 

(2)  Before making the appointment of a person to act as Enquiry Officer, it must be seen that he is a person with open mind, a mind which is not biased against the workman concerned.

(3)  A person to be Enquiry Officer must be a Responsible Officer or High Status commanding respect from the workman. He should not be a person of lower status and should not be judge in his own cause.

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