To:
………………………
Your past conduct and service records reveal that you have no initiative or sense of responsibility. Frequently, you have stayed away from duty and neglected your work. Time and again you were warned/ reprimanded but there has been no improvement. We tried our best to motivate you to take interest in the work and to observe regularity and punctuality but of no avail. You have been as careless as ever and have refused to perform your duties seriously.
Your carelessness has not caused the work to suffer but it is also likely to affect the discipline among other members of the staff.
Under circumstances we are of the opinion that the post held by you entails greater responsibility than you can shoulder as you lack necessary initiative, which is required for the post. Therefore, we hereby give you 1 (one) month notice to relieve you from the present post and instead assign you to the post of____________ with effect from_______________. This post entails lesser responsibility and we feel that you will be able to perform your duty more satisfactorily in this capacity.
However, you will be entitled to only those benefits and salary that the post caries. We must also make it clear that if you fail to show marked improvement and continue to conduct yourself in the way you have been doing, we shall be constrained to dispense with your services after holding enquiry, if necessary.
(Authorized Signatory)
C.C: – The Accounts dept. for information and necessary action
