Manage and maintain the Board of Directors BoD appointments and travel schedules, Visa issues, ticket & hotel booking etc. To attend mails, memos and so on and reply against the same as per the advice and guidance of the management. To update to the BoD daily on their upcoming engagements, invitations and other requests. Support the BoD in preparing required documents and maintain records of paper and electronic documents/correspondence with easy retrieval process. To ensure that the BoD is fully briefed on, or prepared for engagements he is involved in. To plan, organise and manage the functions of Top Management's secretariat. To manage all scheduled meetings of BoD and preparing a summary and meeting minutes. To know the Company's Laws/act and also the rules and regulations. To assist in the case of the company's legal issues. To handle and respond to external communication in due course and act proactively considering the urgency. To communicate with the various Govt. and non-Govt. organisations & law enforcing agencies and maintain the liaison with them. To ensure the protocols for the Top Management when required. Monitor, Supervise & Control overall HR, Admin, Compliance, Secretariat. Proper knowledge of corporate office administrational work. Lead the Head Office & factory HR & Admin team in delivering standard HR & Admin services within the frame work of corporate policy & procedure. Planning, developing, updating and implementing different policies and procedures as required. Pertaining to the strategies of HR, Admin, Compliance. Preparing to face different compliance audits. Improve the operational systems and policies, develop MIS/ reporting system. Play a significant role in long-term planning, including an initiative geared toward operational excellence. Selection & Recruitment proficiency: ensure appropriate recruitment action plan to support talent sourcing as per company policies. Manage the recruiting process to attract and hire qualified candidates for position vacancies within the company. Organization Development proficiency: Manage annual staff surveys to measure staff morale and organization climate, then develop and implement effective strategies. Implement effective strategies for developing the organizational culture. Managing change, particularly to structure in a positive and supportive manner. Study of labor market and wage trends, various relevant Government labor legislation. Formulating employee motivation factors, counselling, grievance and labor handling, conflict management etc. Responsible for ensuring healthy workplace maintaining efficient operation of Safety, Hygiene and Environment. Planning, control and maintenance of office transports, office equipment, property, assets and other movable and immovable properties. Effectively organizing and leading the administration team with responsibilities for office support, maintenance of transport pool, security, legal affairs, general site/office maintenance. Responsible for repair and maintenance, provision of utilities and security of all the company properties. Supervision of Access Control & Time Attendance System. Deployment of Security Guards, Fire Fighting System, Evacuation Procedure & Emergency Contact. Responsible for surveillance system (including emergency telephone system, closed circuit television and PA system). To ensure over all Head Office & factory security & safety system. To maintain liaison with local govt. offices (PS, DC, RAB, Labor office, Titas gas, DESA, DESCO, BGMEA, BTMA),etc. To ensure regular supply of all utilities services. Responsible for physical protection includes asset protection, work place violence prevention, access control system, surveillance with internal & external theft & threat. To supervise & control of duties, responsibilities of subordinate staff. Responsible to arrange all occasion of company as per management requirement. Monitoring & supervise the various issues like security system, Transport maintenance, Canteen maintenance, maintain personal file, promotion, transfer, increment & performance appraisal. Other duties & responsibilities related to plant administration as & when required Any other duties and responsibilities assigned by management.
Post Graduate/MBA in any discipline. MBA in HRM will be given preference.
High level of proficiency in English (both verbal & written) is essential. Candidates with weak English proficiency need not to apply. To have adequate knowledge of the company's secretariat, administration work. Candidate must have good writing capability on any topic. A person of higher integrity, strong personality, dynamic and charismatic leadership. Fresher are requested not to apply in this post.
As per company policy