To:
………………………
It has been reported against you as under: On…………at……………….you,…………..……………..(details of alleged misconduct). The act(s) alleged to have been committed by you amount to misconduct. Accordingly, you are hereby called upon to submit your written explanation and show cause why disciplinary action should not be taken against you.
Your explanation must reach the undersigned within 48 hours. Should you fail to submit your explanation required, the matter will be disposed of without any further reference to you.
(Authorized Signatory)
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