In continuance of the charge sheet dated_____________ issued to you and the enquiry held into the charges, this is to inform you that we were satisfied that you are found guilty of the charges leveled against you and severe punishment including dismissal/discharge can be inflicted upon you.
However, ongoing through your past record and considering the nature of the misconduct by you the undersigned decided that this time a milder punishment would meet the ends of justice. Therefore, it has been decided to withhold your annual increment for ....... year(s).
During the period for which your annual increment is being withheld the management will watch your performance and conduct and if found satisfactory the grant of increment/ increments to you will be reconsidered on the expiry of the said period.
C.C: – The Accounts dept. for information and necessary action